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Load Sessions

Load sessions are the core operational workflow for loading equipment onto vehicles or preparing for events. This guide explains how to use load sessions effectively.

Understanding Load Sessions​

A load session represents a single loading operation for a project. It tracks:

  • What was planned to be loaded
  • What has actually been loaded
  • Missing items
  • Extra items (not in plan)

Creating a Load Session (Producer/Admin)​

  1. Navigate to a Project detail page
  2. Click Create Load Session
  3. The session is created and opened automatically

Load Session Page​

The load session page provides a friendly interface optimized for operational use.

Status Cards​

At the top, you'll see four status cards:

  • Planned: Total items planned
  • Loaded: Total items loaded
  • Missing: Items not yet loaded
  • Extra: Items loaded but not in plan

QR Scanner​

The main interface features a large QR scanner:

  1. Position the QR code in view
  2. The system automatically processes the scan
  3. Confirmation dialogs appear when needed

Quantity Operations​

For items with quantities in the plan:

  • Quick buttons: +1, +5, +10, -1, -5, -10
  • Adjust quantities without scanning
  • Real-time status updates

Scanning Assets​

Asset in Plan​

  1. Scan the asset QR code
  2. Asset is automatically loaded
  3. Status updates immediately

Asset Not in Plan​

  1. Scan the asset QR code
  2. Confirmation dialog appears
  3. Choose:
    • Yes, load: Add to plan and load
    • No, cancel: Ignore the scan

Collision Detection​

If an asset is already loaded elsewhere:

  • System detects the collision
  • Shows conflict details
  • Requires override reason if proceeding

Scanning Kits​

Global Kit (Complete)​

  1. Scan the global kit QR code
  2. All kit members are automatically loaded
  3. Status updates for all items

Global Kit (Incomplete)​

  1. Scan the global kit QR code
  2. System shows missing items
  3. Scan individual pieces to complete

Project Kit​

  1. Scan the project kit QR code
  2. Kit details are displayed
  3. Individual items must be scanned separately

Load Planning​

Before scanning, you can plan what needs to be loaded:

  1. Click Plan button in session header
  2. Add plan lines:
    • Asset: Specific asset
    • Item Qty: Item with quantity
    • Global Kit: Complete global kit
    • Project Kit: Project kit reference
  3. Plan lines appear in the session

Closing a Session​

When loading is complete:

  1. Click Close Session button
  2. Confirm closure
  3. Session status changes to CLOSED
  4. No more scans can be added

Note: Closed sessions cannot be modified.

Real-Time Updates​

The load session page:

  • Polls status every 2 seconds
  • Updates automatically
  • Shows current progress
  • Displays missing/extra items

Best Practices​

  1. Plan First: Create a load plan before starting
  2. Scan Systematically: Work through items methodically
  3. Check Status: Monitor missing/extra items regularly
  4. Handle Collisions: Review and resolve conflicts promptly
  5. Close When Done: Close sessions when loading is complete

Troubleshooting​

Asset Not Scanning​

  • Check QR code is clear and readable
  • Verify asset exists in system
  • Check session is open

Quantity Issues​

  • Use quantity operations for items
  • Verify planned quantities
  • Check for missing items

Session Won't Close​

  • Ensure all planned items are loaded (or intentionally skipped)
  • Check for open confirmation dialogs
  • Verify you have permission to close